Invoice and Payment Posting
Posting invoices ensures that the transaction has been recorded in the Finance general ledger of the company. If the organization operates on a cash basis or on an accrual basis, the invoices and payments can be posted at any given time. Whenever invoices are posted, accounts receivable and sales-related ledger entries are created in the system. Similarly, when payments are posted, payment-related debit and credit ledger entries are created in the system automatically. One must ensure that all invoices are posted with a date for the current year to ensure the accounts receivable are created for the correct period of the year.
Posting Invoices can be done in two methods:
- From Record Level
- Navigate to the Order Management app >Sales Order tab.
- Select the sales order whose invoice must be posted.
- On the related tab, click on the invoice number to open the invoice record.
- Click the “Edit” button and select the “Posted” checkbox.
- Click the “Save” button to apply the changes. Upon saving the record, a finance general ledger entry is created for accounts receivable and sales accounts.
2. From Accounts Receivable
![](https://support.axolt.com/wp-content/uploads/2021/11/image_2021_11_08T10_32_07_494Z-1024x472.png)
Once we select the invoice to post, click on the dropdown button to either post/un-post the invoice.
![](https://support.axolt.com/wp-content/uploads/2021/11/2021-11-08-1024x443.png)
Posting Payments can be done in two methods:
- Record Level
- Navigate to the Order Management app > Sales Order tab.
- Select the sales order whose payments must be posted.
- On the related tab, click on the payment number to open the payment record.
![](https://support.axolt.com/wp-content/uploads/2021/11/image_2021_11_08T10_45_20_060Z-1024x172.png)
- Click the “Edit” button and select the “Posted” checkbox.
- Click the “Save” button to apply the changes. Upon saving the record, credit and debit entries are automatically created in the system for the posted payment.
2. From Accounts Receivable
- Navigate to the Finance Management app >Accounts Receivable tab.
- Navigate to the Payments tab, select the payment which must be posted.
![](https://support.axolt.com/wp-content/uploads/2021/11/image_2021_11_08T11_06_19_880Z-1024x467.png)
Once we select the payment to post, click on the dropdown button to either post/un-post the payment.
![](https://support.axolt.com/wp-content/uploads/2021/11/2021-11-08-1-1024x441.png)
Posting Supplier Invoices:
- Navigate to the Order Management app > Purchase Order tab.
- Select the purchase order whose supplier invoice must be posted.
- On the related tab, click on the purchase/supplier invoice to open the invoice record.
- Click the “Edit” button and select the “Posted” checkbox.
- Click the “Save” button to apply the changes. Upon saving the record, a finance general ledger entry is created for accounts payable and asset accounts.
Posting Supplier Payments:
- Navigate to the Order Management app > Purchase Order tab.
- Select the purchase order whose payments must be posted.
- On the related tab, click on the supplier payment number to open the supplier payment record.
![](https://support.axolt.com/wp-content/uploads/2021/11/image_2021_11_08T11_16_07_942Z-1024x172.png)
- Click the “Edit” button and select the “Posted” checkbox.
![](https://support.axolt.com/wp-content/uploads/2021/11/posted-check.png)
- Click the “Save” button to apply the changes. Upon saving the record, credit and debit entries are automatically created in the system for the posted payment.